Library Building Project Timeline
Southern Connecticut State University
ILS 561 S70 Public Libraries
Building a new public library
requires a long, detailed planning process involving many stakeholders
including, but not limited to, the Connecticut State Library, elected
officials, the Board of directors, consultants, contractors, citizens and the
press. During the planning process, specialized committees can be established
to monitor specific phases of the project such as a Building Feasibility
Committee and a Building Construction Committee. These committees, the library
director, and the Board of directors are given the task of developing a
community resource on time and on budget. In addition to the physical elements
of the project, all stakeholders will benefit from discussions centered on
clarifying their collective vision, mission, and value statements for the
library. The vision statement attests to the libraryÕs overall role within the
community, the mission statement outlines the actions to attain that goal while
the value statement provides the conduct to which all stakeholders are expected
to adhere to along the way. (Gottlieb, 2007, Part 3, p. 1) Once the three
statements are established, each committee can benchmark each step of the
building project to what was envisioned for the new library in the community.
The following project timeline uses Massachusetts Library Board of
CommissionersÕ Checklist for Success as a template and incorporates key
steps indicated in other sources as well as Connecticut State LibraryÕs
Buildings & Construction Web Pages.
what is the libraryÕs current inventory of facilities? What is its role in
the community and what new facilities will help the library attain that
role? (Gertzog & Beckerman, 1994, p. 508) and analyze the answers
against the three statements.
the libraryÕs current mission, vision, and value statements with the board
to determine if the statements are still applicable or need to be
the libraryÕs long-range plan to see if it needs updating. If deemed
necessary, board of directors should complete this step to tie it into the
new library development program and prior to discussions of possibly
hiring a library building project consultant.
interested individuals who have previously approached the municipality to
establish a new library to be the Library Building Committee. This
committee may or may not include the board of directors, but it should
elect members for the construction committee, fundraising committee,
building facilitator or consultant and determine roles and
responsibilities respectively in relation to the mission, vision,
contractors, and board of directors.
State Library Building Consultant for assistance and advice on grant and
funding requirements, building consultants, contractors as well as to
obtain a detailed long range planning guide similar to the Massachusetts
Public Library Trustees Handbook. (Massachusetts Board of Library Commissioners,
with Connecticut State Library and attend sponsored Construction Grant and
Library Service and Technology Act (LSTA) Grant Program for Long Range
Planning Workshops. Both are required steps in obtaining grant monies from
the respective funds.
additional sources of funding such as state library grants, federal
grants, and foundation sources to finance various aspects of the plan such
as technology, hiring a feasibility consultant, architect, library
building consultant, etc.
Public Library AssociationÕs (PLA) annual Public
Library Data Service (PLDS) Statistical Report to benchmark
library against other libraries in state and nation based on population,
demographics, and municipal/or service area size to determine. (ALA, 2007).
benchmark information is inadequate, issue a Request For Proposal and hire
a consulting firm to prepare a feasibility study of the residents needs, opinions
of creating a library, how much would they be willing to have their taxes
increase, and to determine potential building sites.
on of feasibility study, building committee determines site selection,
space development, and the projectÕs scope.
one or two of the library building handbooks from the American Library
Association web site to become acquainted with the overall process and to
obtain a more detailed timeline.
other sources from American Library AssociationÕs Fact Sheets 9 and 11
(ALA web site, 2007).
other libraries serving similar demographics for building ideas and
references for potential library building consultants.
a Request For Proposal and retain a library building consultant.
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the Library Building Program Statement. The library building consultant
will write with input from the library director, the board of directors,
the staff, the Building Committee based on the existing long-range plan.
a series of public forums to explain the library development plan and to
enlist feedback and support from the community.
Library Building Program Statement to incorporate stakeholdersÕ input, as
applicable, and benchmark the revised statement against the mission,
vision, and value statements.
viewings of potential architectsÕ and contractorsÕ previous library
projects, if possible, check their references as well as those of the
technology company, interior designer, furniture design company, and
movers prior to selection of providers.
building team: architect, technology company, interior designer, furniture
design company, and movers.
Project Management Timeline to determine key funding, communication lines,
roles, and responsibilities. Create an organization chart for the building
consultant and architect to illustrate lines of communication.
one person responsible to update and distribute daily updates of the
project timeline to the parties involved at that particular point of
construction. (Massachusetts Board of Library Commissioners, 2007, Chap.
12, p. 4).
with municipal and state building inspectors to verify parameters of the
project will meet state and federally mandated requirements.
with union leaders, if applicable, to understand compensation requirements
during the move.
approvals from municipal departments such as inland-wetlands, planning and
zoning, building inspector in order to receive certificate of occupancy.
communication campaign with board of directors, building committee and
subcommittees, municipal and state government, the state librarian,
library staff, citizens, and the press.
periodic meetings with the consultant, contractors and building committee
throughout the process.
key stakeholders to participate in the ground breaking and contract the
press to cover the event.
into the new building.
all stakeholders to participate in the grand opening celebration and
contract the press to cover the event.
Although there will be many more
steps and missteps, the timeline provides a good basis for the library director
to keep the project on track. Building a new library is a very time consuming
endeavor with a long completion end date of ten years. The Connecticut State
Library web junction and state building librarian can provide up-to date
information and support. A successful project is one in which each stakeholder
feels that they have had valuable input in building a community resource that
will serve everyone.
Library Association. (2007). Sample benchmarking process. Retrieved September
23, 2008 from http://wikis.ala.org/professionaltips/index.php/Sample_benchmarking_process
Products, Services, and Consultants. ALA Library Fact Sheet Number 9. Retrieved September 19, 2008 from http://www.ala.org/ala/aboutala/hqops/library/libraryfactsheet/alalibraryfactsheet9.cfm
Libraries and Library Additions: A Selected Annotated Bibliography. ALA
Library Fact Sheet Number 11. Retrieved September 19, 2008 from http://www.ala.org/ala/aboutala/hqops/library/libraryfactsheet/alalibraryfactsheet11.cfm.
State Library. (2008) Library Buildings & Construction. WebJunction
Connecticut. Retrieved September 23, 2008
A. & Edwin Beckerman. (1994). The library building and equipment. Administration
of the public library. (p. 508). Lanham,
MD: Scarecrow Press, Inc.
H. (2208) part 2 - The Structure. Governing for what matters (community
driven governance.) Retrieved September 23,
2008 from http://www.help4nonprofits.com/NP_Bd_Governing_for_What_Matters2-Art.htm.
board of library commissioners. (2007). Chapter 12. Construction and
renovation. Massachusetts public library trustees handbook. Retrieved September 24, 2008 from http://mblc.state.ma.us/advisory/trustees/trustees_handbook/ch12s05.php.
Massachusetts public library,
LSTA policies and procedures 2008-2012 http://mblc.state.ma.us/grants/lsta/LSTA_Policies.pdf.
Retrieved September 22, 2008
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